Frequently Asked Questions:
I'm interested! How do I schedule a session?
We are glad you're here! Please fill out our [Contact Form] or call/text the business line (919) 514-3566. We look forward to connecting with you within 2 business days!
Additionally, you may reach out directly to your preferred provider via email to discuss appointment availability & schedule your visit (Contact information for each therapist can be found on the [Meet the Team] page).
*Existing Clients: Sign in to your SimplePractice client portal [here].
What are the session fees?
Initial Session/Clinical Assessment (60-75 minutes): $150
Individual Therapy (50-55 minutes): $120
Virtual Session/Teletherapy (50-53 minutes): $120
Reduced Rate Session (50-55 minutes): Please inquire.
A full payment- or any relevant copay- is required at the time of service delivery. Cash, check, credit cards, FSA & HSA are accepted. Please remember that you are responsible (and not your company, attorney, or adjunct service provider) for paying the fees agreed upon.
Documentation and/or communication outside of your session will be billed based on time spent and commensurate with hourly appointment rates. For example, a letter written for an attorney: time spent = $60.00/30 minutes (equivalent to a 30 minute session at a rate of $120/session).
Do you accept insurance?
Yes! All clinicians at Three Oaks Behavioral Health & Wellness are in-network providers with Aetna, Evernorth (formerly known as Cigna) & Blue Cross Blue Shield including all PPO plans, Blue Advantage, Blue Select, Blue Care, Classic Blue, Blue Options, NC State Health Plan, Blue Federal, and Out of State BCBS PPO plans.
We also accept the [North Carolina State Health Plan]. Teachers, state employees, retirees, and their dependents are eligible for health coverage through the Plan. Additionally, we are able to bill out-of-network with other major insurance companies.
Our practice is not in-network with: BCBS Blue Value, Blue Local, Blue Home, United, Medicare and Medicaid.
If using health insurance, insurance companies & employee assistance programs (EAPs) often require that you receive a mental health diagnosis in order to access benefits. This mental health diagnosis becomes part of your permanent medical record. We will inform and discuss with you any relevant diagnosis. Please consider this information when determining whether private pay or filing with your insurance is the desired option for you.
*Please verify your insurance coverage prior to your first appointment [see instructions below]. If at any time your insurance coverage changes, let us know as soon as possible in order to avoid billing discrepancies. We are happy to help!
What methods of payment do you accept?
Cash, check, credit card, Flex Spend Accounts (FSA) and Health Savings Accounts (HSA) are accepted forms of payment.
*Regardless of payment method, we ask that a credit card be saved on file.
What is your policy for cancellations?
We ask that at least 24 hours notice be given for appointment reschedules/cancellations. Reschedule requests or cancellations within 24 hours of the scheduled appointment time, including unattended sessions (“no show, no notice”), will result in a full-fee charge. We do understand that scheduling adjustments are necessary at times. As a courtesy, we will grant one “no charge” late cancellation before the aforementioned policy goes into effect. Providers reserve a time commitment exclusively for you, therefore your session time may be lost. If you are late for a session by 15 minutes or more, you may be asked to reschedule a session.
Out of respect for others & to ensure as many folks have access to treatment as possible, we ask that you please contact your provider to cancel/reschedule an appointment as soon as it becomes necessary.
Do you offer sliding scale/reduced rates, or payment plans?
We are dedicated to providing quality mental health care services & do not want finances to be a barrier to treatment. We offer flat-fee, reduced rate sessions for select appointment times and clients in need. Self-paying clients, or those who are considered out-of-network with our contracted insurance plans, are eligible for reduced fee services on an as needed basis. We are unable to offer payment plans to clients utilizing insurance as that would put us in violation of our contracts.
Please ask about the availability of our clinicians' reduced rate fees & payment plan options during your first communication with us.
Are you an out-of-network provider?
If we do not accept your current insurance plan, you may be eligible to use your out-of-network benefits. We are happy to provide you with a "superbill" for your services. (A superbill is an itemized form- similar to a receipt- that is used to create a healthcare claim, which can then be submitted for potential reimbursement.)
Please follow the steps below to determine your own reimbursement and benefits made available to you from your insurance provider. Keep careful records of your conversation in the event you need to appeal a future decision by the insurance company regarding reimbursement. Call the number on the back of your insurance card to reach the Benefits Department and ask the following questions:
- What is the representative's name and extension number?
- Does my policy cover an Out-of-Network, Licensed Professional Counselor/Licensed Clinical Addiction Specialist/Certified Rehabilitation Counselor?
- My therapist is willing to provide a statement, or superbill, of Session Dates Attended, the CPT code, and the diagnosis. Is this acceptable to the insurance company?
- Does my policy cover Individual Psychotherapy (CPT code: 90834 or 90837)?
- What mental health diagnoses are NOT reimbursable?
- How many sessions are covered per year?
- What is the lifetime maximum for mental health benefits?
- What is my Out-of-Network deductible?
- What is the allowed amount of the fee?
- What percentage of the allowed amount will be reimbursed?
- How do I file a claim?
Many insurance companies will reimburse a percentage of the total fee paid. For example, your company may reimburse you 80% of the total fee paid ($80 of the total $100 fee). Other companies will substitute the $100 fee for what they deem appropriate, regardless of what you paid. For example, your company may say that they will reimburse you 80% of the "allowed amount of the fee." (You paid $100 for an individual session, but your insurance company only allows $80; therefore you will be reimbursed 80% of the $80, or $64.)
What's it like working with a Clinical Student Intern?
Learn more about our Three Oaks interns [here].
Do you offer medication management?
No, Three Oaks does not currently offer psychiatric support. We are happy to share a referral list with you! If you would like a list of trusted referrals for medication-prescribing providers, please complete the online contact form.
What do I need to bring?
Initial Session/Clinical Assessment: Insurance card, photo identification, method of payment, relevant intake paperwork & any medical records or documentation that you believe your therapist would benefit from reviewing. Before your first appointment, you will be sent an invitation to access your client portal via SimplePractice. Most intake documentation is completed electronically. Please connect directly with your provider if you need support completing the intake forms.
Ongoing Sessions: Method of payment (if this differs from what is stored in your client profile); If at any time your insurance coverage changes, please let us know as soon as possible in order to avoid billing discrepancies.
Many clients can benefit from keeping a journal throughout their therapy visits. Journaling tends to be very helpful since it serves as a single, personal place to track happenings throughout the week. You're more than welcome to take notes during sessions with your provider if this feels right.
Will I get a mental health diagnosis?
If you plan to use health insurance to pay for treatment, insurance companies and employee assistance programs often require that you receive a mental health diagnosis in order to access benefits. This mental health diagnosis becomes part of your permanent medical record. We will discuss and inform you of any relevant or applicable diagnosis. Please consider this information when determining whether private pay, or filing with your insurance, is the desired payment option for you. A diagnosis can also be provided, upon request, for clients participating in private pay sessions.
How long will treatment last?
Treatment length varies and depends largely on your therapeutic goals. You may prefer brief, solution-focused methods and can enjoy "results" in 4-6 weeks. Practicing & learning new skills are likely to result even after your first session. You may also utilize these visits as a way to explore and brainstorm ideas, thoughts, and beliefs or face larger, more complex issues while utilizing therapeutic benefits for a longer period of time.
We often lightheartedly say to our clients, "Our best day is when you come in and fire us." This means that you have courageously engaged in treatment and have found whatever it is you were seeking. In accomplishing what you were striving for, you can now enjoy a life of freedom and balance. The achievement of this state of healing will vary for each person. For each individual, the amount of time it takes to find that place of peace is different.
Do you offer court appearances or testimonies?
Yes, we will make court appearances & provide testimonies under subpoena in Wake County at the rate of $1,500 per day. Appearances outside of Wake County will incur additional fees.